Technology can’t completely replace the people behind a business. But tech tools can help those people perform their jobs more efficiently and accurately. The right set of apps and devices also offers those at the helm of a company peace of mind. Network security, risk management, and compliance software monitors threats and reveals vulnerabilities that need to be addressed.
With the correct tools, business leaders can empower employees to streamline processes and guard against risks as companies grow. While technology might not solve every problem, it can help identify and correct many of them. And as a business leader, it’s nice to know there are tools out there that can help you breathe easier. Let’s look at four of them.
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1. Governance, Risk, and Compliance Software
Governance, risk, and compliance is a strategy that looks at a company’s processes, systems, and environments holistically. Also known as GRC, this approach determines what threats exist inside a business and which outside ones influence its operations. These influences might be industry standards and laws, such as payroll tax and consumer privacy regulations.
Complex regulatory environments, multiple internal processes, and data silos can increase a company’s risks. Managing several threats, closing loopholes, and correcting communication problems are complicated enough. But when laws and industry standards constantly change, business leaders find controlling risks is more than a complicated challenge. It’s a series of efforts that demand transparency, collaboration, and sophisticated technology.
Leaders can’t design and implement successful GRC strategies alone. With a GRC tool, everyone in the business benefits from more accurate and reliable information. It’s easier to see who needs compliance training, where processes are lacking, and how individual activities impact the company. GRC software brings it all together, ensuring everyone gets a comprehensive view.
2. Automated Workflow Management Applications
Research shows that employees in the United States are more stressed out than workers in other countries. Fifty-seven percent of U.S. workers report feelings of chronic stress compared to 43% of workers elsewhere. Unrealistic workload expectations from superiors and a lack of resources are some of the reasons for feeling anxious and overworked.
The effects of increased stress and anxiety can take their toll on employees and businesses. Productivity suffers, morale decreases, and turnover goes up. But leaders who recognize and mitigate these stressors will do their workers and companies a favor. Applications that streamline and automate workflows make more efficient use of resources and reduce employees’ anxiety levels.
Whether it’s automating repetitive tasks or syncing related business activities, workflow management tools remove roadblocks to productivity. These tools can also identify inefficiencies that may reduce transparency and increase employees’ frustrations. For instance, automating support technicians’ work order assignments based on location frees up supervisors’ time and eliminates confusion. It also reduces duplicate efforts.
3. Accounting and Invoicing Tools
Businesses depend on positive cash flows to survive. Money is also where companies can get into trouble with errors and compliance issues. Customers, employees, and governments aren’t too happy when businesses make mistakes with their books. Billing and payroll errors drive clients and workers away, and failure to comply with tax and financial requirements can result in costly penalties.
Invoicing software automates billing processes, enabling businesses to efficiently create, send, track, and manage invoices. It saves time, ensures accuracy, and maintains financial records effectively. Essential for any business.
Accounting and invoicing tools reveal a business’s financial state in real time. But more importantly, these applications reduce errors by streamlining various financial activities. Different departments usually handle customer invoices, supplier and vendor payments, and employees’ paychecks. Leaders can easily lose track without an overview of how much cash is coming in and going out.
Reduced transparency might lead to miscalculated budget decisions and fudged estimates. Financial problems are one of the top reasons businesses fold, and many don’t have much room for error. A survey by the U.S. Federal Reserve found that 63% of small companies are reporting revenues below pre-pandemic levels. Plus, 59% indicate being in fair or poor financial shape. Accounting tools that flag small mistakes can prevent them from becoming bigger ones that threaten business solvency.
4. Shared Digital Workspaces
Flexibility is becoming a top priority for job seekers and business leaders. However, remote and hybrid work schedules can challenge network security and team productivity. With fewer in-person interactions and schedules that don’t always sync, workers and their managers need help staying on the same page. Tech solutions can both facilitate collaboration and keep documents secure.
Digital workspaces let remote and hybrid teams collaborate virtually and move projects along while keeping a business’s information from prying eyes. Because digital workspace software is usually cloud-based, employees can log on from any internet connection. Easy-to-manage permissions help documents stay safe whether someone accesses them from the corporate network, at-home internet, or public Wi-Fi.
Teams can also collaborate in real time or asynchronously as their schedules permit. Managers won’t have to spend as much time coordinating their team’s work or looking for crucial documents. They can see who’s contributing, what questions the team has, and how much work is left to do. Team members also see where they need to jump in and can message or leave notes for their co-workers. With digital workspaces, productivity doesn’t have to stall or suffer.
Technology for Peace of Mind
The complexities that come from managing a business can cause leaders to worry or overcompensate. Insecurities sometimes manifest as a tendency to micromanage, which is poor leadership and can impede a company’s ability to achieve its goals. While businesses face complicated environments, good tech removes or reduces some of the difficulties managers must navigate. With the proper tools, business leaders and their employees will have less to be anxious about.